AGM Minutes from 9th February 2017

Chair - Jude Jansen        
Secretary - Trish Rodgers pp Lesley Norman

We have recorded 'blanket' apologies for all members who were unable to attend tonight's AGM. We hope that you will accept and understand that your apology for absence is not recorded individually.

We also decided to not print last year's AGM minutes as they have been displayed throughout the year on the notice board. The agenda was also placed on the notice board and projected during the meeting. However please do let Lesley know if you would like a personal copy of any of these.

As usual, we had an excellent turnout of members with all the hall chairs being used!

The minutes of the 2016 AGM were unanimously passed by all present.

Helen presented her annual financial statement. As monies for the 2017 club holiday had been collected this sum had to be included. Interestingly this year's hall/heating fees are down by over £100. Thus overall the club has an extremely healthy funds balance of £ 6,449.28. The financial audit was kindly certified by Mr N. Stewartson.

This report was Proposed by Pauline Hudson and seconded by Tony Hesketh.

(After the meeting some members approached the committee with suggestions for using the funds.

These ideas will be discussed at the next committee meeting

and brought to the club for consideration in due course.)

Please remember to pay your subs by March each year or

it will be assumed that you have relinquished your club membership.

Judy then presented her chairman's report. (The full report is available from Lesley on request.) Jude gave a summary of the year's club activities and thanked all the various new and old committee members for their support during her two years as chairman. Thanks were also expressed to those who help with teas and tidying up the hall after meetings. Jude has enjoyed her tenure of chairman and has kindly agreed to now become the club's Plant Sales Organiser.

Thanks and gift presentations were made to Christine Davidson and Ann Oswin for their roles over the past two years as Speaker / Summer Evening Garden Visit Organisers. Joan Truman and Ruth Couzens were formally welcomed as the new organisers in this role.

Sadly, Joyce this evening retired from her invaluable role as Outings /Holiday Organiser, after an amazing eleven years in the post. We were delighted to be able to present her with a special 'Thank You' gift. Joyce thanked us all saying how she had “enjoyed and loved every minute” in this role but was now looking forward to spending more time with her family. We look forward to her continued presence as a club member and informal advisor to the committee.

As most of you know, Janice Stewartson has stepped into Joyce's shoes. Janice is a knowledgeable and skilled gardener and so we look forward to exploring her choice of gardens on day trips. Again Jude Jansen will support Janice in this role.

 PLEASE CAN YOU HELP?
The club needs a VICE CHAIR … now
&
In February 2018 we need a new
SECRETARY & TREASURER

Otherwise the current committee were all happy to stand down and be re-elected. This was carried unanimously.

Proposed by Anne Sutherland and seconded by Derek Forster.

Down-a- Gate's Management Committee have still not received full planning permission for their hall. They have a £5,000 shortfall in funds for the project. They have a donations site on line,

www.justgiving.com/crowdfunding/Down-a-gate

& a local live music fundraiser is to be held at The Golden Fleece Inn, Rulehome on

Sat. 25^th February. Tickets - £10 via Pauline Tel 01228 -560800 / Mob 07411422301

Meanwhile we unanimously agreed to provide a donation from the club of £500.

Proposed by Jill Armsby and seconded by Mary Beresford-Jones.

Unfortunately there are no other suitable interim venues for meetings on Thursday evenings, so again it was unanimously decided to continue to have our meetings at Heads Nook Village Hall until Down-a-gate is once again available.

Proposed by Jackie Morris and seconded by Anne Sutherland.

In future we are reserving two parking spaces at HNVH for the Speaker and one committee member. Please also consider those who have difficulty with walking when you park, thank you.

Please do sign up to help with the Tea/Refreshments Rota – you don't have to bring anything, just yourself. Thank you to those who have already signed up.

Notices were presented by Jude, details of which can be found on the blog. Thereafter Alice announced tonight's raffle winners – a continuing great way to raise more funds!

The meeting was closed by Trish Rodgers (incoming Chair) once she had thanked Jude for her fabulous role as Chair and presenting her with her retiral gift. (The meeting was closed by 8pm.)

We then adjourned to enjoy a chatty 'cupper' (or two) and Marilyn Lord's delicious tray bakes; ginger cake, apple tart-lets, butterfly cup cakes and more...

 

Agreed by the committee on 

27th March 2017

Chairman

Jude Jansen …............................................................................

Secretary

Lesley Norman ….............................................................................

To be signed off at the AGM in February, 2018 ….......….......................................................................... Chairman: Trish Rodgers